Running A Talend User Group

As a Talend User Group (TUG) organizer, you will have the opportunity to network with your peers, learn from Talend experts, and share your knowledge with the local Talend community. All of this while having a lot of fun along the way!

In the content below and the links attached, we have gathered user group planning best practices and a number of other helpful resources to help make your user group run smoothly and successfully.

Whether it’s your first time organizing a user group or you have been running one for years, we hope that you discover new ideas in this user group in-a-box guide. And if you have a best practices suggestion that is not included, please share it with us.


Before you ever host the first user group, there are a number of tasks that need to be completed. These tasks start with the below:

  • Find a venue
  • Choose a date and time
  • Find a presenter
  • Determine a topic
  • For a full list of to-do items view the checklist

Once you have established the location, date, presenter and topic, it is now time to start promoting the event. Promoting the event can take on several forms and may include any, or all, of the following:

  • Create an event page on, Eventbrite, or other event platform
  • Personally invite your peers
  • Send email invitations to the group
  • Check out the email templates to help get you started.

Some of the materials and other content you will need may require help from the Talend team. To request help creating a meetup page, ordering giveaways, requesting a Talend presenter, and more, please use the request form found here.

Day of the Event

Now that you have planned and promoted your user group, it is time to host the meeting. There are several steps you can take the day of an event to make sure your meeting is a success!

  • Stay in regular contact with the venue to ensure everyone is on the same page.
  • Arrive early to allow time for setup and verify that everything is arranged and working properly.
  • As attendees arrive, it is helpful to collect their contact information. This will help you communicate later, and also gives you a better understanding of who came to your event.
  • Allow time for networking.
  • Recording the presentation with a camera, phone, or Webex to share with attendees can be a great way to build a local knowledge base.
  • For additional suggestions about hosting a successful user group check out our best practices document.

Post Event

After the event, it is important to follow-up with attendees. Make sure to thank them for attending the event and provide the slides or recording of the presentation. Additionally, communication with the group on a regular basis will help keep members engaged and excited for your next user group meeting.

  • Check out the to-do list for post event steps you can take.